1. Who we are
BeCareers is operated by:
Human Advertising
Registered under company number 07455860.
Registered office: 22 Queens Road, Doncaster DN1 2NQ, South Yorkshire.
Email: sales@becareers.co.uk
Data Protection Officer: dpo@becareers.co.uk
2. Personal data we collect
A. Information you give us directly
Depending on how you use the Platform, you may give us your name, email address, phone number, postal address, account login details, CV, work history, qualifications, skills, job preferences, salary expectations, and availability. You may also provide profile information, application responses, messages sent through the Platform, support inquiries, billing and payment details, employer company information, or other data you choose to share.
B. Information collected when you use the Platform
We may collect information such as account activity, job applications, saved jobs, interview responses, and chat interactions. Audio, video, or transcript data may be collected when needed. We also gather technical usage data, such as IP address, browser and device type, operating system, viewed pages, timestamps, and cookie or similar data.
C. Information from third parties
We may get personal data from employers or recruiters, job boards or partner platforms, service providers, and integrations. Data may also come from identity, fraud, or payment providers; analytics providers; and lawful public sources.
D. Special category data
In some situations, recruitment information may include sensitive data such as health or diversity information. This special category data receives additional protection under the UK GDPR. We process this data only when we have a valid legal basis and, if needed, an additional condition.
3. How we use your personal data
A. To provide the Platform
We use personal data to create and manage user accounts. Candidates can search and apply for roles. Employers can post roles and review applicants. We enable messaging, dashboards, platform features, customer support, subscriptions, payments, and account administration.
B. To run AI screening and interview tools
We may use candidate application data and responses to deliver AI-led screening. We generate transcripts, summaries, scores, tags, or recommendations. This helps employers review applicants efficiently and ensures a consistent recruitment workflow.
C. To improve and secure the Platform
We may use data to monitor platform usage and performance. We troubleshoot bugs and service issues. Data helps us maintain security, prevent fraud, abuse and misuse, develop our services, and analyse Platform use.
D. To communicate with you
We may use your data to send service messages and respond to support requests. We notify you about applications, interviews, or account activity. We send marketing communications only where allowed.
E. To comply with legal obligations
We may use your data to comply with legal or regulatory requirements. This helps us handle disputes or complaints, establish or defend legal claims, and enforce our terms and policies.
4. Our lawful bases
Depending on the context, BeCareers may rely on one or more of the following lawful bases:
A. Contract
We process personal data where necessary to provide the Platform or perform a contract with you, such as creating your account, enabling job applications, delivering employer tools, running paid subscriptions, and providing requested platform functionality.
B. Legitimate interests
We may process personal data if it is needed for our legitimate interests. Our interests must not override your rights and interests. This includes improving and securing our Platform, preventing fraud or misuse, supporting employer-candidate workflows, and understanding user behaviour.
C. Consent
We rely on consent where required, including for certain cookies and some marketing activity.
D. Legal obligation
We may process personal data where necessary to comply with legal obligations.
E. Special category data
Where we process special category data, we identify both a UK GDPR lawful basis and an additional condition required by law.
5. Recruitment and AI screening
BeCareers may use AI tools for recruitment. These may include chat-based screening, structured interview workflows, response summaries, transcription, scoring or ranking support, and workflow automation.
These tools are designed to support recruitment decisions, not to remove appropriate human judgment.
Important information about automated processing
BeCareers position - choose the version that matches what you actually do:
Option A - if employers always review outcomes:
We do not make solely automated decisions about candidates that have legal or similarly significant effects without meaningful human involvement. AI outputs are used to support review, not to make final hiring decisions automatically.
Option B - if any fully automated filtering may happen:
In some cases, parts of the screening process may involve automated evaluation. If this amounts solely to automated decision-making with legal or similarly significant effects, we will inform affected individuals, explain the process, and provide a way to request human review where required.
You should only include one of these options, based on your practice.
7. International transfers
If we transfer personal data outside the UK, we use safeguards required by UK GDPR. This may include adequacy regulations or approved transfer mechanisms, such as the UK IDTA or Addendum.
Suggested wording:
We may store or process personal data outside the UK because some service providers operate internationally. If we do this, we take steps required by law to protect your data, which may include using suitable contractual safeguards.
9. Marketing communications
We may send service messages necessary to operate your account or the Platform.
We may also send marketing communications where allowed by law.
Suggested wording:
You can opt out of marketing emails at any time by using the unsubscribe link in the message or contacting us.
10. How long do we keep personal data
We keep personal data only as long as needed for the purposes in this Privacy Policy. This includes providing services, meeting legal obligations, settling disputes, and enforcing agreements.
Your live policy should state your actual retention periods. For example:
Cookie Retention Periods
| Cookie Type | Typical Retention Period | Purpose |
|---|---|---|
| Strictly Necessary Cookies | Session or up to 24 hours | Essential website functionality and keeping users logged in |
| Functional Cookies | Up to 12 months | Remembering user preferences and settings |
| Analytics Cookies | Up to 13 months | Understanding website usage and improving performance |
| Marketing Cookies | Up to 13 months | Advertising and marketing purposes |
- job applications and screening records: 6 months from the end of the recruitment exercise
- Employer account data: 2 years after contract end
- Support requests: 12 months
- Cookie data: see Cookie Policy
We may retain data for longer where required by law or where necessary for legal claims.
11. Your rights
Under UK GDPR, you may have rights such as being informed, accessing your data, requesting corrections or erasure, restricting processing, having your data portable, objecting, and addressing automated decision-making when relevant.
To exercise your rights, contact us at dpo@becareers.co.uk
We may need to verify your identity before we can respond.
You also have the right to complain to the Information Commissioner’s Office (ICO) if you believe your personal data has been handled unlawfully.
12. Security
We take technical and organisational steps to protect personal data from unauthorised access, loss, misuse, change, or disclosure.
No system is completely secure, and we cannot guarantee absolute security, but we work to protect the data we hold using reasonable safeguards.
13. Children
The Platform is intended for adults and is not directed to children.
If you believe a child has provided us with personal data inappropriately, please contact us so we can investigate and take appropriate steps.
14. Third-party links and services
Our website or Platform may contain links to third-party websites, tools or integrations. We are not responsible for their privacy practices. You should review their privacy notices separately.
15. Changes to this Privacy Policy
We may update this Privacy Policy from time to time.
When we make material changes, we will take reasonable steps to notify users, for example, by updating this page or contacting registered users directly.
16. Contact us
If you have questions about this Privacy Policy or want to exercise your rights, contact:
- BeCareers
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22 Queens Road, Doncaster DN1 2NQ, South Yorkshire.
- Data Protection Officer: dpo@becareers.co.uk